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Incluo
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Build schedules in minutes, not days

Less time planning
more time running your week

We’re revolutionizing workforce scheduling with AI that makes staffing simpler and faster.

Get started free See Incluo in action
  • Incluo AI builds your schedule from demand, availability and staffing needs
  • Manage employees, locations and weekly hours in one clear view
  • Spot coverage gaps while payroll stays within the limit you set

Your workforce, connected

Less time tracking things down. More time to lead your team.

AI forecasting and scheduling

Stop spending hours on next week's schedule

Incluo brings your demand and staff availability together, so you can see what each day needs as you fill shifts.

app.incluo.com/riverside/forecasting Live
Incluo AI · RiversideSaturday, at a glancePlan starts here
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Expected sales AI-suggested staff

See what the week is likely to bring

Incluo AI compares each day's expected sales with last year's numbers at the start of the week.

Let Incluo suggest the right cover

Incluo AI shows the weather and temperature alongside demand, so you can prepare for the days ahead.

Catch problems while they are still easy to fix

Incluo AI highlights the busy hours and estimates the staff you are likely to need.

Less time on schedules. More time on your business.

Smoother service

Incluo brings availability, agreed hours and time off together while you decide the schedule.

Every location in view

Incluo helps you avoid empty shifts, understaffed rushes and unnecessary labour cost.

Fewer last-minute fixes

Incluo builds the week in seconds, giving you more time to run the business.

Every day

Demand, weather and staff cover in one view

One AI plan

Built around your locations, staff and budget

Business performance and labour costs

See sales and staffing costs together

Bring sales and staffing spend into the same conversation, rather than reviewing hours without the business context.

app.incluo.com/labour-costs Illustrative data
Riverside · OctoberSales and labour costs Example view
Recorded salesImported location revenue EUR 18,420
Labour costs20.9% of recorded sales EUR 3,850
Worked hoursRecorded team hours 146h
BreakdownsEmployees and departments By team

Follow recorded sales

Review imported revenue with daily and weekly trends for the selected month and location.

Understand labour costs

See labour totals and employee or department breakdowns alongside revenue-based cost percentages.

Look behind the totals

Review worked hours, attendance and attributed revenue where source data is available.

Numbers you can act on

The right period

Filter by location and period to compare like-for-like business activity.

The detail behind the total

Open employee and department breakdowns when a total needs explanation.

Context, not a score

Use attributed revenue as context, not a claim that one employee personally made every sale.

Employee management and leave

Know your people beyond the schedule

Manage the details behind each employee, then check who is available and who has approved time off before making decisions.

app.incluo.com/employees Illustrative data
Daniel Roth · RiversideEmployee profile Example view
ContractPermanent employee 32-40h
AvailabilityMonday · saved for week 41 09:00-17:00
Leave8 October · unavailable Approved
TrainingBarista introduction In progress

A complete employee profile

Manage employment type, agreed hours, wage information, departments and location membership.

Availability for the right week

Review saved weekday availability for the selected week, including days off and separate time ranges.

Leave with a clear decision

Review leave requests, approve or reject them, and see leave and availability on the monthly calendar.

In practice

  • Add employees individually or import their details, then invite them to the employee app.
  • Keep employee notes and training assignments alongside the person's profile.
  • Review vacation entitlements and configure leave allowance rules for your business.

Location management and vendor settings

Every location, set up to work

Keep each location's operating requirements specific while managing shared employees and business-wide policies together.

Configure the location

Manage contact details, departments, roles and saved weekday time slots from each location's settings.

Keep staffing rules specific

Set concurrent staff requirements, supervision rules, peak windows and allowed shift durations.

Follow shared employees

Give employees primary and additional locations and review their hours across the business.

Specific settings, a shared overview

Scheduling modes

Automatic forecasting keeps an employee at one location per day; manual scheduling can allow non-overlapping shifts across locations.

Vendor policies

Manage vendor clock rules, leave policies and payroll premiums in dedicated settings screens.

Location detail

Compare locations and open the detail or settings for the site that needs attention.

app.incluo.com/locations Illustrative data
Riverside · saved requirementsLocation settings Example view
Weekday slotMonday · saved time window 09:00-18:00
Concurrent staffMinimum and maximum for this slot 2-4
Shift durationConfigured location boundaries 3-11h
Shared employeeRiverside and Downtown Carla

Time clock, attendance and recorded hours

Clock-ins with a clear review trail

Give each location QR codes for shift and break actions, then review recorded time against the published shift.

app.incluo.com/clock-hours Illustrative data
Riverside · record reviewClock hours Example view
Clock actionsLocation QR codes Shift / break
Carla NunesPending review · 30-minute break 09:04-17:00
ReviewCorrect times, comment, approve or decline Pending
Recorded hoursBefore review of payable minutes 7h 26m

Clock in and out

Employees use location QR codes to start or end a shift and start or end a break.

Check recorded hours

Filter clock records by employee, location, period and status; compare recorded, payable and penalty minutes.

Make a reviewed decision

Open a record to correct clock times, review applicable penalties, add comments, and approve or decline pending hours.

From the clock to a checked record

Correction history

See original and corrected time details rather than relying on a separate message about a change.

Attendance differences

Review late arrivals, early departures and missing clock records alongside scheduled hours.

Approval status

Keep approval and export states visible as recorded hours move toward payroll preparation.

Incluo native app

Your team, in your pocket.

Your working day, team plan and location schedules, together on mobile.
  • Employees: shifts, leave and hours
  • Managers: team plans, tasks and notes
  • Vendors: location schedules and totals

Shifts, leave and hours

View personal and team shifts. Submit availability, request and track leave. Clock in/out and breaks by QR; check recorded hours.

Your daily essentials

Get schedule-change notifications, respond to shift offers and read shift notes. Complete assigned checklists, open training resources and track progress.

Location schedules

Vendors: switch locations, view this week's or next week's published schedules, and check shift counts, scheduled hours and staff totals.

For every role

For employees

Find your next shift, tasks, training and worked hours without chasing updates. Submit availability and leave requests; follow their status.

For managers

Check the published team plan away from your desk. Access your shifts, assigned checklists and notes through configured permissions.

For vendors

Check each location's published daily shifts, scheduled hours and staff totals for this week or next, without the web dashboard.

Your shift. Your team. Every location.
Workforce tools, on mobileExample app views, not live dataTools follow configured permissions; vendors have a separate location view. Editing, publishing and approvals remain in the web app.

Incluo makes weekly scheduling easier.
Our Engine helps you build a week that works for your team.

Your published schedules shape better forecasts.

Incluo AI learns from the schedules you publish to refine future drafts, while respecting your team's availability and scheduling rules.

Step 1Priority staff Step 2Key staff Step 3Open and close Step 4Peak windows Step 5Contracted hours Step 6Fill the gaps

The work continues after the schedule.

Follow recorded hours, business activity and staffing costs through the day.

Performance
Worked hours and attributed revenue in context
Attendance
Recorded time beside the planned shift
Sales
Revenue trends across your locations
Labour costs
See staffing spend against recorded revenue

Keep the whole working day in view.

Support development, check attendance and understand staffing spend.

Support development, not just cover

Assign training and follow recorded completion.

A record you can review

Check late starts, early finishes and missing clock times.

See costs with business context

Compare recorded revenue and staffing spend by location.

The detail behind a well-run team.From performance to payroll preparation.

See employee performance in context

Worked hours, attendance and attributed revenue, with the source data in view.

See how it works

From daily work to payroll preparation

Keep the details connected. Review performance, training, exceptions and payroll inputs.

Day Sales Spend Spend %
Monday 14 Apr 4 assignments €1,840 €352 19.1%
Thursday 17 Apr 5 assignments Spend needs a look €2,240 €508 22.7%
Friday 18 Apr 6 assignments €3,120 €596 19.1%
  • Alice Bergman key 07:00-15:30
  • Ben Okafor prio 07:00-13:00
  • Carla Nunes 09:30-17:00
Sunday 20 Apr 4 assignments Need more help at open €2,460 €470 19.1%

Team hours Week of 14 Apr · all locations

Employee Agreed hours Hours Status
Alice Bergman 32-38 36.5h Looking good
Ben Okafor 16-20 13.5h 2.5h to go
Eva Lindqvist 12-16 19.1h 3.1h over

Review payroll inputs

Review base hours, overtime, configured premiums, adjustments and gross-pay estimates for the selected month.

See the working hours

Review recorded worked hours by employee and use directory filters to focus on the relevant team.

Create useful training

Create training or certificate entries from a template or your own content, with documents and resource links.

Find the issue

Review late arrivals, missing clock records and other available attendance or scheduling exceptions.

Payroll preparation, not a separate spreadsheet

Prepare payroll from reviewed hours

Review employee totals for the payroll period, trace their working-hour inputs and export the visible summary.

app.incluo.com/payroll-preparation Illustrative data
October · period reviewPayroll preparation Example view
Base hoursEmployee period totals 146h
OvertimeCalculated using configured rules 6h
PremiumsConfigured payroll premiums EUR 86
Approval9 of 12 records reviewed before export 3 pending

Review payroll inputs

Review base hours, overtime, configured premiums, adjustments and gross-pay estimates for the selected month.

Check each employee

Filter employees and approval states, then open the records behind a total that needs checking.

Prepare the handoff

Export the visible payroll summary as CSV for review or handoff to your payroll workflow.

A checked starting point for payroll

  • Review clock-hour corrections and pending approvals before exporting finalized hours.
  • Configure payroll premiums in vendor settings instead of repeating calculations by hand.
  • Use connected DATEV or Exact Online exports for finalized, approved clock hours; payroll preparation does not pay employees.

Per period

Review the selected payroll month

Per employee

Trace the hours behind each total

A practical view of employee performance

See employee performance in context

Understand recorded work and attendance before interpreting the business activity attributed to an employee.

app.incluo.com/performance Illustrative data
Carla Nunes · current monthEmployee performance Example view
Worked hoursRecorded working time 146h
AttendanceRecorded versus scheduled hours 96%
Attributed revenueContext from available source data EUR 8,240
LocationFilter the relevant team Riverside

See the working hours

Review recorded worked hours by employee and use directory filters to focus on the relevant team.

Compare attendance

Attendance compares recorded hours with scheduled hours, helping you spot differences that deserve a closer look.

Use the business context

See attributed revenue and business-type metrics when the imported source data provides them.

Useful context for a better conversation

  • Choose a location and reporting period for revenue attribution instead of comparing unrelated activity.
  • Use orders, customers, bookings or check-ins where supported by your business type and data.
  • Treat missing metrics as missing data, not evidence that an employee performed poorly.

Training and development

Build skills across your team

Keep a practical training catalogue, assign the right people and see what still needs follow-up.

app.incluo.com/training-certifications Illustrative data
Riverside · employee assignmentsTraining catalogue Example view
Barista introductionTraining material attached Document
Employee assignmentsDue 16 October 4
CompletedOne employee needs follow-up 3 of 4
Food safetyRenewal interval configured Certificate

Create useful training

Create training or certificate entries from a template or your own content, with documents and resource links.

Assign the right people

Assign employees and set due dates, acknowledgement requirements and renewal intervals where needed.

Follow completion

Review assignment progress and completed versus outstanding training in the catalogue.

Development you can follow

  • Keep training material with the assignment rather than sending separate files to every employee.
  • Open an entry to manage its content, documents and employee assignments.
  • Use the recorded progress to plan follow-up; completion is not a promise of external accreditation.

Attendance and scheduling exceptions

See what needs attention

Bring exceptions into one inbox, then open the related employee or clock record before deciding what to do.

app.incluo.com/exceptions Illustrative data
Riverside · open issuesExceptions inbox Example view
Late arrivalScheduled start 09:00 09:12
Related recordReview employee history and times Clock detail
DecisionResolve or dismiss after review Open
Missing clock-outMissing data needs investigation Review

Find the issue

Review late arrivals, missing clock records and other available attendance or scheduling exceptions.

Review the context

Filter the inbox by location, employee, severity, status or ownership and open the related details.

Record the decision

Resolve or dismiss an issue after reviewing it, with a clear confirmation before the decision is applied.

From a flag to a reviewed decision

  • Compare early departures and other recorded time differences against the published shift.
  • Use employee history and clock details to investigate a possible missed shift rather than assuming missing data proves an absence.
  • Keep outstanding issues visible while you review hours for payroll.

Every location. One team.

Your team across every location. Manage local requirements, shared employees and business-wide settings.

One employee, one location per day

Incluo checks shared schedules so employees are not booked in two places at once.

0 conflicts across all locations

Give each location the settings it needs

Keep location-specific requirements and business-wide policies in one workspace.

Set up each location

Manage location details, saved weekday time slots and shift-duration settings.

Define the staffing you need

Configure departments, roles, supervision and concurrent staffing requirements.

Keep every hour visible

Follow shared employees and aggregate their scheduled hours across locations.

Keep business rules together

Configure vendor clock policies, leave allowances and payroll premiums alongside location rules.

Built around your business

Start with the roles you need. Incluo lets each location tailor its roles and skills.

Cover the rush

Our AI plans around the hours your café gets busiest.

Open and close strong

Keep a keyholder ready for opening and closing.

Keep quiet hours lean

Use your staff where the café needs them most.

Incluo starting point for Café

Staff the rush. Not the quiet.

Incluo starts with the roles and skills a café needs each day.

A useful starting team

  • BaristaStart here, then adjust per location
  • KeyholderStart here, then adjust per location
  • InventoryStart here, then adjust per location

Make it yours per location

Opening cover2 staff Closing cover2 staff Role settingsSet by you
View café planning

Get started with ease

Set it up once. Enjoy lighter planning every week.

Talk to us

Get set up

Set up Incluo once, then spend less time rebuilding the same details every week.

  1. 01

    Set up your location

    Tell Incluo how your location opens, closes, and needs to run.

  2. 02

    Add your employees

    Enter employee details or bring them in with a CSV file.

  3. Talk to our team

Start planning

See the platform

Bring your team together and share a plan everyone understands.

  • Location settings
  • Employee details
  • Staff availability
  • AI scheduling
  1. 03

    Invite your staff

    Share a registration link so employees can add their availability.

  2. 04

    Let Incluo plan the week

    Our AI uses your settings and staff data to build a schedule you can review and share.

Connected business data

Put approved hours and sales to work. Export finalized clock hours and import revenue for clearer reporting.

DATEV.

Export finalized, approved clock hours for your selected payroll period.

Exact Online.

Connect your account, export approved employee hours and review export history.

Revenue import.

Import location sales data to review revenue trends and give staffing decisions business context.

FAQ

Your questions, answered clearly.

Speak with us
How does Incluo make weekly scheduling easier?
Incluo brings together each location's staffing needs, employee availability, agreed hours and payroll target to create a weekly plan for the selected Monday-Sunday period. You start with a useful schedule to review, not an empty grid to fill.
Can I stay in control of payroll while protecting service?
Yes. Each location has its own daily payroll target linked to forecast revenue, with a visual cost-cap indicator. Incluo helps you stay lean while protecting the opening, closing and peak cover your operation relies on.
What does the employee app improve for my team?
Employees can share availability, see published shifts, offer future shifts to colleagues, receive tasks and keep up with notes and notifications in one place. Managers spend less time chasing updates and the team has more clarity.
Can I still make changes after a schedule is created?
Yes. Add, edit, move, remove, transfer or offer shifts inline. Each update is checked before it is saved, while unrelated assignments remain stable so the rest of the team can rely on their plan.
How does Incluo help teams working across locations?
Incluo gives primary locations priority, tracks hours across the whole business and prevents the same person from being scheduled at two locations on the same day. Shared staff get one clear, workable plan.

Run each week with less work

Incluo helps you plan schedules, manage payroll, and keep your team up to date.

Create your free account See pricing

Keep payroll on track

See staffing costs and location budgets as you plan.

Keep your team up to date

Share shifts, tasks, notes, and notifications in one place.

Manage every location together

Keep teams, schedules, and planning data connected as you grow.